StopLearnStopLearnMemorandum is also known as memo. It is the correspondence or messages exchanged by people in the same organization. For example, the principle of the school can send a memo to all the teachers to pass information.
Unlike letters, memos have no salutation and no complimentary close. Depending on the length of the message, a memo could be typed on half sheets or full sheets. Many organization now use standard memo forms containing the key words such as To, From and Date.
A memo heading includes the name or designation of the person the memo is being sent to (TO), who the memo is from (FROM), the date the memo is being sent (DATE) and what the memo is about (SUBJECT).
All lines of the heading should begin at the left margin and align (line up). You should double space in between the parts of the heading. Also you should TAB as follows;
(i) Tab twice after typing TO;, to key the name.
(ii) Tab once after typing FROM;, to key the name.
(iii) Tab once after typing DATE;, to key the subject. The subject information should be in ALL CAPS.
The paragraphs of the memo should begin at the left margin and be in single line spacing in between paragraphs.
A double space should be left below the body of the memo to key in the name or initial of the writer.
If another document is attached to a memo, the word ‘Attachment ‘ is keyed at the left margin, after leaving a double spacing below the reference name or designation. If a document accompanies the memo, but is not attached to it, type the word ‘Enclosure’.
| 1. | From | To | ||||||||||
| Our Ref. | Date | |||||||||||
| Subject | ||||||||||||
| Body | ||||||||||||
| 2. | FROM: | House Master | TO: | All Students | ||||||||
| Green Houe | Green House | |||||||||||
| Ref: | GH/3 | DATE: 18/09/17 | ||||||||||
| DEFACEMENT OF DOORS | ||
| Several doors of Green House have been defaced through pinning of notices. When the notices are subsequently removed, ugly pin marks are left on the doors. | ||
| I would like to appeal to those who find it necessary to leave notices on the doors to use cello tape instead of pins. Such notices should not be left permanently. The usual cooperation of all students will be appreciated. |
E-mail simply means electronic mail. It is the most widely used resource on the net. It has a common resource provided by the net from sending and receiving electronic. E-mail has become the live wire for many business and personal communication. It is easier and faster. It is sent and received from any part of the world in seconds. To send e-mail involves: composing the message, connect and sending the message. To facilitate effective use of the e-mail facilities, the user also needs to have hhis/her own e-mail such as [email protected] because in any form of letter writing there is always the addresser’s address and addressee’s address.
TIPS: To create a free e-mail address, first determine the web mail service you want to use. The most popular mail services are Yahoo Mail and Gmail.
The e-mail heading includes the same information as a memo (TO, FROM, DATE, AND SUBJECT).
It may include a CC; (Carbon copy) line for sending for a copy of the message to additional individuals.
The paragraphs of an email must all begin at the left margin and should be in single line spacing, with double line spacing in between paragraphs.
Two lines spacing should be left after the body of the e-mail to key in the name or designation of the writer.
| From To | CC BCC | |
| Subject | ||
| Message | ||
| Attach | ||
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